PROJECT CHECK-IN

Goal

A project check-in is a team meeting which is scheduled on a weekly basis. The meeting is designed to help the project team update each other, ensure alignment, and get feedback on their overall performance.

These check-ins provide clarity on each team member's current work activity for the week, bring forward any challenges, promote mutual understanding of each other's area of expertise, and help keep projects moving forward.

Frequency

If possible, a project check-in should be conducted once every week.

Duration

Meetings should be between 45 min. to one hour. In order for the meetings to run efficiently, the information to be discussed should be sent to all parties in advance. This allows all meeting participants to prepare accordingly.

Participants

In this meeting it is important that all participants of the projectorganization are present (no client).

Before each check-in, each participant should think of answers to the following questions:

What are you working on this week? (Write down your important tasks - set priorities)
What goal do you want to achieve this week? (keep the SMART criteria in mind)
What challenges (if any) are you facing this week?
What can be improved this week compared to the previous week?
What are you looking forward to working on?
Is there anyone you would like to give credit to?
Do you have enough support right now?

Sources:

https://www.yac.com/blog/weekly-check-in#:~:text=A%20weekly%20check%2Din%20is,feedback%20on%20their%20overall%20performance.

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